"Time is what we want most, but what we use worst."
Nowadays everybody is very busy. No matter whether it is a child, a businessman or a simple worker. Everybody is in a hurry, has many tasks, but does not have enough time for these tasks. Many people know about time management but continue to think about it sceptically - a traditional desire tells us "to harness slowly, but ride quickly". Also for many leaders it is more natural and comfortable to work in the system of emergency job, when in a critical situation the person stops to eat and sleep normally, putting every effort into work - but then they can allow themselves to relax until the next emergency job appears. Without an effective system of time management the person goes to the work as to the cinema: in the morning he/she arrives to the work and does not know what will happen to him/her in the next moment, does not know what to do and simply waists his/her time. We need time as a resource that helps us to do our work, achieve some goals, spend time with our family and persons we are in love with, and just enjoy the life. Benjamin Franklin said, “Do you love life? Then do not squander time, for that's the stuff that life is made of.” (Time management 2004-2011).
Time management is a collection of principles, skills, systems that work together and they should help one spend their time more effectively and the main purpose of it is improving the quality of one’s life. It does not mean that one should do many tasks. It is much more important to know that you are working on the things that are useful and right, the things that really need to be done. The main reasons for lack of time are: constant haste, accumulation of tasks, constant finalization at home, overwork, fussiness, lack of planning, and weak motivation for work.
There is a number of methods that can help everybody in time management. For example, many successful managers choose to do a few significant projects rather than to spend all the day doing many ordinary things that do not truly matter much.
The Eisenhower Matrixseems to me a very interesting and useful thing. Dwight D. Eisenhower said, "The urgent problems are seldom the important ones." (The Eisenhower Matrix 2011).Eisenhower was a very busy man. He intended to plan his time in a tougher manner, and that’s why he differentiated "important" tasks from "urgent" ones. Eisenhower defined important things as those that are important and need to be done in all ways, and urgent things as those that need to be done immediately.
His ideas are represented in the table below:
So we can classify all the tasks into urgent important tasks, not urgent important tasks, urgent not important tasks and not urgent not important tasks. Every successful manager should know it. If one becomes a good time manager, one will have more tasks done in less time and also be more relaxed and concentrated on pleasant things in life.
Here is some advice that I use in my daily life and I expect it helps one to be good in their time management and successful in their job:
- Make a to-do list. It is useful to make a list of all the tasks you need to do. If the tasks are very large you can split them up into smaller tasks and check each one off as you complete it.
- Develop a routine.Producing a daily schedule helps you to concentrate on the task coming. First of all, you should write down everything you do weekly. Make a daily schedule but do not forget about flexibility.
- Prioritize. Learn to spend time on what is important and differentiate between important and urgent things.
-Set goals. Write down what you want to achieve in your life and what you should do for it.
- Use waiting time. Waiting time helps you to do some things that are important but not so urgent and always be in time with the implementation of your tasks.
- Avoid procrastination. Procrastination leads to stress and can reduce your ability to work well. It also leads to unfinished work.
There is no doubt that good time management leads to a happier life. If one is able to use their time in a balanced and effective way, they can spare much more time for the people and activities that they love. If one wants to achieve better results and do less work, they should improve their time management skills.