The new project which is intended to be developed is an operating military emergency system based on geospatial technologies as a unifying foundation. The aim of this plan is to leverage as well as enhance organizational common goals of state protection, prevention, response, security and recovery. The project plan will cover various phases including data collection, data accessibility and training. Both formal and informal end –user training, change management and business process reengineering will be required in order to help the employees adjust to and thrive in the new work environment under the new technology. Since each and every employee of the organization is unique with various working requirements and needs, the new information technology system which is going to be introduced in the organization will be required to meet the functional and technical expertise to determine how the employee will adapt to the new system.
Introducing a new information technology system project into any military organization presents a risk hence it is always important that the process of the project implementation is effectively managed in order to deliver the required and fastest benefits with the least disruption. New Information Technology project introduction as well as upgrade means change for all users as well as employees (Charles, 2008). Before upgrading an Information Technology as well as introducing a new system the organization requires careful plan to avoid rejection of the entire system, especially from already existing employees. Putting such considerations in mind, how the employees can adjust to the new system can make a difference between an IT project implementation that improves entire military operations as well as a costly project which fails to achieve and deliver the desired results (Schwalbe, 2010).
To effectively implement the operating military emergency system based on geospatial information technologies as well as ensure that it is accepted by all the employees of the organizations, it will be important that the following steps are followed fully before the project is implemented.
This is the first step in a new project implementation process, hence, it involves describing how accessible the technology is as well as how it fits within the Military organization operations and its functions. In most cases this step involves determination of how well the new proposed information technology system fits the overall organizational objectives, strategies and aims (Goldman, 2007).This step is significant to the project implementation process, because it will enable the organization to gather information, hence, easily integrating the proposed military emergency system based on geospatial information technologies into the overall organizational processes and objectives. What will be the first step since it provides a framework for the entire planning process.
This will be the second step which involves overall organizational needs assessment, current state of the technology and success measures available for the new project. This step, therefore, entails organizational overall needs assessment and outlining the overall organizational accessibility requirements from the perspectives of employees, organization’s processes, and current technology. For the new project to be easily implemented and accepted by all employees within the organization it is important that the new project was integrated within the overall organizational needs and requirements (Goldman, 2007).
This is important in ensuring that the new information technology system evaluations, purchase decisions as well as development are based entirely on the information gathered. Gathering information on the existing technology as well as the new information system which needs to be implemented will help in prioritizing organizational needs and determining the success measures of the new system (Goldman, 2007). Needs assessment is an organizational task which involves identification of wider organizational accessibility needs by specifying collaboration and communication needs among all the employees of the organization regardless of all their abilities.
As part of the needs assessment, it is important to list all the specific needs that the employees have, the processes of the organization and the technologies that new system intends to support. At this point, it is important to ask how various employees in different departments use technology and how is it appreciated by them. Since gathering accurate and reliable information is a hard task, it is important to gather information on all the employee requirements through surveys (Charles, 2008). Conducting internal organizational surveys is important in this step, because it provides accurate information regarding employee needs and requirements.
Gathering information through surveys is an effective data collection method because it gives all the employees an equal opportunity to present their views on the proposed new system if they agree to the suggested system. As a part of organizational needs requirements identification process, its important to describe the current technology in details by comparing it with the new technology (Charles, 2008). This evaluation is important in establishing organizational technogical priorities since it helps the organization identify where changes can have the greatest impact once the new system has been implemented.
In the third step, the focus should be tailored towards designing as well as developing the technology basing on the accessibility needs and requirements identified in step two. This step, therefore, is very important to the entire project implementation process, hence, in most cases it includes identification and purchasing of the viable technological systems, assistive technological products, internal systems upgrading as well as updating among other things (Goldman, 2007).When choosing the technological products required for the new system, it is important to give all the organizational employees an opportunity to choose the products which can allow them to customize the system to their preferences as well as those products which addresses the requirements identified in the needs assessment process. This is important in ensuring that new system being proposed is not rejected by the organizational employees (Goldman, 2007).
This is the final step in project planning implementation. This step has its focus on training, hence, at this point it is important that all the employees of the organization are trained thoroughly on the new system to ensure efficiency (Khosrowpour, 2004). Once the system has been implemented training can take various forms including workshops series, seminars among others, though it is important that additional training related to the new technological system is structured in an effective way to ensure that it achieves its intended goals and objectives.
This is the last step which is meant to increase awareness of the new technology in the organization as well as all among the organizational employees from lower level to top level employees. In this step it’s important to increase overall organizational awareness by supporting all the employees in their use of technology (Khosrowpour, 2003). The success of the new system once accepted should be evaluated to ensure its success and opportunities for improvements.
Although military organization is unique as well as has different needs requirements, when developing a good accessible plan, a new information technological project system is essential in ensuring the success of the project. Thinking through strategy needs and organizational requirements is important in reducing costs and increasing efficiency, reducing false starts ups, ensuring compatibility within the overall organization as well as accurately addressing the unique organizational needs (Khosrowpour, 2004).