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In order to solve the problems surrounding the management of the project especially those related to communication; it is important that a solid communication management approach is utilized. The approach acts as a guide to deciding what information to communicate, the person to communicate, the time to communicate, and who to give the information.

Communication management plan helps in defining the structure of the project and defining communication vehicle of information therefore fostering understanding among the team which is important for success of the project. The following is the Communication Management Plan for the Recreation and Wellness Intranet Project:

Team Members Identification and Analysis

Name

Title

Role 

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Communication Vehicle

Tony

Manager

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Oversees Status Reports and internal project status meeting

Email or phone

  • Raymond
  • Bonnie

programmer

Ensures timely participation in order to enhance integration of every stakeholder effort

Email or phone

Patrick

Network specialist

Ensures that there is a continuous communication loop among stakeholders

Phone or email

Nancy

Business analyst

Plans and monitors the budget for the project

Face to Face

 

Type of Communication

Objective

Vehicle

Frequency

Target Group

Title of Communicator

Comment

Status Reports and internal project status meeting

To report the progress of the project

Email

Weekly

  • Team members
  • Sponsor (s)
  • Stakeholders

 

Project manager

Part of Meeting Agenda

Meetings of the Team

To review status of the progress

  • Conference Call
  • phone

Weekly

Project Team

Programmers

Sent as Minutes

Project Budget

Discuss the requirement for the project

Face to Face

When need arise

Project Team

Business Analyst

Included in Meeting Agenda

Network design meeting

To discuss development and designing of network necessary to the project

Face to Face

Monthly

Project Team

Network Specialist

Included in Meeting Agenda

 

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